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PRACTICE GUIDELINES
GUIDELINES OF PRACTICE FOR DOCUMENTATION OF INPATIENT CARE
The Guidelines for Psychiatric Documentation of Inpatient Care were
drafted by the Professional Practices Committee of the Texas Society of
Psychiatric Physicians and adopted by the TSPP Executive Council on September
17, 1995. An amendment to this document was approved by the TSPP Executive
Council on May 28, 2000.
The intent of the guidelines is to assist Texas psychiatrists in achieving a
level of clarity and specificity in medical record documentation that will allow
them to focus on treatment issues while trying to successfully negotiate the
growing demands of utilization review organizations.
GUIDELINES
The psychiatric evaluation of the inpatient is the cornerstone of the data base
which determines need for admission, accurate diagnosis, treatment planning, and
approaches. It must therefore be presented in logical order and contain specific
information about patient complaints and symptoms.
The psychiatric physician should strive to gather and document all the following
information, taking into account the immediate appropriateness, necessity, and
availability of the information.
These Guidelines are not considered to be prescriptive for all patients due to
the wide variety of circumstances associated with the presentation of patients
for psychiatric care.
History, Physical and Psychiatric Evaluation
(Must be done within 24 hours of admission):
Identifying Data (can be done on face sheet)
1. Patient's name
2. Age
3. Address
4. Sex
5. Date of birth
6. Next of kin
7. Who to contact in an emergency
8. Legal status of admission (voluntary or involuntary)
Source of Information
Chief Complaint
1. Succinct statement of complaint
2. May document referral source
Present Illness
1. Reason for admission must be clearly documented
2. Date of onset of illness and course of illness
3 Enough data to justify the admitting diagnosis
a. Include signs and symptoms patient has or
b. Symptoms does not have which are common for the diagnosis
4. Precipitating circumstances, stressors, and conflicts
5. History of patient's emotional, behavioral, social and cognitive function
6. Present psychiatric medication
7. Allergies to medications
Past Medical History
1. Description of previous psychiatric episodes
2. Description of previous psychiatric treatments
3. Past psychiatric hospitalizations
4. Medications used before
(Note: Additional areas may need to be addressed for children)
Other Medical History
Family History
1. Pertinent facts about the family of origin
2. Marital history of each marriage
a. Children
b. Document emotional problems of spouse and/or children
3. History of psychiatric or physical problems in the immediate and extended
family
Social History
1. Level of education achieved
2. Employment history
3. Sexual preference and behavior
4. Daily activities
5. Developmental history
6. Pertinent legal history
Review of Systems
1. General - fever; chills; lethargy; allergies; drug, alcohol or drug use;
endocrine, etc.
2. HEENT
3. Respiratory
4. Cardiovascular
5. Gastrointestinal
6. Genitourinary
7. Gynecological
8. Neuromuscular
Mental Status Exam
1. Appearance and State of Consciousness
2. Behavior
3. Affect and Mood
4. Speech
5. Thought Processes and Thought Content
6. Presence or absence of major psychiatric symptoms
a. Hallucinations
b. Delusions
c. Paranoid ideation
d. Suicidal ideation
e. Homicidal ideation
7. Orientation for person, time and place
8. Memory - recent and remote
9. Attention and concentration span
10. Judgement
11. Insight
12. Estimate of intellectual capability
Physical Examination
1. Vital Signs - pulse, blood pressure, respirations, and weight (can be
recorded in initial nursing assessment)
2. Skin
3. HEENT
4. Neck
5. Chest
6. Heart
7. Abdomen
8. Genitalia
9. Pelvic
10. Lymphatics and blood vessels
11. Back and extremities
12. Neurological
a. Cranial nerves
b. Sensory function
c. Motor function
d. Deep tendon reflexes
e. Gait and coordination
Diagnostic Impression
1. Use current DSM
2. May have paragraph summarizing the impressions drawn from history and
physical evaluation
Assessment of Strengths and Weaknesses
1. Ability to function
2. Social support network
3. Skills and interests
Initial Treatment Plan
1. Treatment goals which are observable, measurable, and relevant
2. Therapeutic interventions to achieve goals and objectives of initial
treatment plan
3. Medications
4. Level of monitoring (1:1, q 15 minutes, etc.)
Estimated Length of Stay
1. Preliminary discharge plan
Discharge Criteria
Discharge Summary
(Done within 30 days of discharge):
Final Diagnosis
1. Use current DSM
Brief History
1. Summary of symptoms leading to admission
2. Summary of stressors
Summary of Mental Status
Summary of Physical Exam
Lab and X-ray Data
Psychological Testing, if Done
Course in Hospital
1. Progress related to each problem
2. What medications and other therapeutic interventions were used
3. Complications
Condition on Discharge
Disposition
1. Follow-up treatment
2. List of medications when discharged
3. Diet
4. Physical activities
5. Referrals to others or to another person
Prognosis
Notes:
1 On May 28, 2000, the TSPP Executive Council approved a name
change of the Professional Standards Committee to the Professional Practices
Committee.
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FEDERATION
OF TEXAS PSYCHIATRY